Corporate reporting support USA

High-level findings (concise):1) Federal — BOI / FinCEN- FinCEN issued an interim final rule (March 26, 2025) that removes the BOI reporting requirement for entities formed in the United States (domestic entities).

The revised definition of “reporting company” focuses on foreign entities that register to do business in U.S. jurisdictions; such foreign reporting companies have new filing deadlines (entities registered before March 26, 2025: file by April 25, 2025; entities registered on/after March 26, 2025: file within 30 days after registration).

FinCEN emphasizes use of the BOI e-filing system and warns about scams (no fee to file directly with FinCEN).2) Federal — IRS and Taxes- Federal responsibilities center on tax reporting and payroll filings (Forms 941, W-2, employer withholdings) and other federal obligations that depend on business activities/industry.

The IRS small business pages and forms are the primary federal tax resources.3) State-level reporting (annual/biennial reports, franchise taxes, registered agent, foreign qualification)- Most states require annual or biennial reports and associated fees; due dates, filing windows, and fees vary widely by state.

Some states also require initial reports soon after formation. Examples: Delaware requires annual franchise tax reports and provides online filing services; California SOS provides BizFileOnline for over 140 business filings.

Harbor Compliance/CorpNet maintain 50-state guides summarizing due dates and typical fees.- Franchise taxes: some states (DE, TX, CA, NY, etc.) levy franchise taxes or alternative entity taxes; the calculation methods and minimums differ by state.- Registered agent: every state requires a registered agent and contact address for service of process; when you foreign-qualify in another state you must maintain a registered agent there.- Foreign qualification: entities that “transact business” in another state typically must register (foreign qualify) and then comply with that state’s reporting/tax obligations and appoint a registered agent.

High-level findings (concise):1) Federal — BOI / FinCEN- FinCEN issued an interim final rule (March 26, 2025) that removes the BOI reporting requirement for entities formed in the United States (domestic entities).

The revised definition of “reporting company” focuses on foreign entities that register to do business in U.S. jurisdictions; such foreign reporting companies have new filing deadlines (entities registered before March 26, 2025: file by April 25, 2025; entities registered on/after March 26, 2025: file within 30 days after registration).

FinCEN emphasizes use of the BOI e-filing system and warns about scams (no fee to file directly with FinCEN).2) Federal — IRS and Taxes- Federal responsibilities center on tax reporting and payroll filings (Forms 941, W-2, employer withholdings) and other federal obligations that depend on business activities/industry.

The IRS small business pages and forms are the primary federal tax resources.3) State-level reporting (annual/biennial reports, franchise taxes, registered agent, foreign qualification)- Most states require annual or biennial reports and associated fees; due dates, filing windows, and fees vary widely by state.

Some states also require initial reports soon after formation. Examples: Delaware requires annual franchise tax reports and provides online filing services; California SOS provides BizFileOnline for over 140 business filings.

Harbor Compliance/CorpNet maintain 50-state guides summarizing due dates and typical fees.- Franchise taxes: some states (DE, TX, CA, NY, etc.) levy franchise taxes or alternative entity taxes; the calculation methods and minimums differ by state.- Registered agent: every state requires a registered agent and contact address for service of process; when you foreign-qualify in another state you must maintain a registered agent there.- Foreign qualification: entities that “transact business” in another state typically must register (foreign qualify) and then comply with that state’s reporting/tax obligations and appoint a registered agent.

Risks and penalties- Common penalties for failing to comply

fines, loss of good standing, administrative dissolution or revocation, potential personal liability in some circumstances, inability to enforce contracts in that state, tax liens.

Practical compliance guidance for US business owners / LLC founders- Maintain a single compliance calendar (entity anniversary dates, state-specific due dates).- Keep current registered agent information in each state where registered.- Track and file annual/biennial reports and pay franchise/alternative entity taxes on time.- Maintain internal corporate records (minutes, bylaws, operating agreements) and update filings when material changes occur (officers, addresses, members, shares).- Use official state SOS portals for filings (avoid third-party scams); consider a reputable registered agent or compliance provider for multi-state portfolios.- Monitor FinCEN updates for any changes to BOI requirements (foreign reporting companies still subject to deadlines per interim rule).