Full-service USA compliance package

Summary of steps taken and compiled findings.Steps taken (research log):

Ran a multi-query web search to identify authoritative sources on full-service compliance offerings and state/federal compliance requirements for U.S. businesses (search targeted at providers, federal rules, IRS, FinCEN, SBA, and state SOS pages).

Extracted and summarized content from major compliance providers and federal agencies (LegalZoom, Harbor Compliance, IRS, FinCEN, SBA).

Extracted state-specific guidance and resource pages for five priority states (California, Delaware, Florida, Texas, New York) to identify common filing types, online portals, and notices that businesses must track.

Cross-checked results with provider pages (Harbor Compliance, CT Corporation / Wolters Kluwer) and legal guidance to confirm typical scope and pricing for full-service compliance packages.Compressed summary of findings (what a Full-service USA compliance package should include)

- Entity formation and maintenance: formation/filing with the Secretary of State, obtaining Certificates of Formation/Articles, state filings and amendments, and foreign qualification where the business operates in multiple states.- Registered agent services: appointment and maintenance of a registered agent in each state of registration; handling service of process and receiving official notices.- Annual/biennial report filing and monitoring: prepare and file required annual or biennial statements and pay filing fees to keep the entity in good standing.- Tax registrations and EIN: assistance obtaining an EIN and registering for payroll, sales/use, and state corporate/employer taxes.- Beneficial Ownership (BOI) monitoring and filings: monitor FinCEN guidance and prepare BOI filings when required (note: FinCEN updated rules in 2025 exempting many U.S.-formed entities;âpackages should monitor and act on this.)- Licenses & permits research and renewals: identify federal, state and local licenses/permits required for the specific business and manage renewals.- Records management and corporate governance: maintain corporate books, operating agreements, meeting minutes, member/shareholder records, and provide certificates of good standing as needed.- Compliance calendar, alerts & concierge support: proactive tracking of deadlines, email/SMS alerts, and a named concierge for filing and remediation.- Multistate tax and registration management: sales tax nexus reviews, multistate registrations, franchise tax filings, and foreign qualification filings.- Employer compliance: payroll filings (Form 941, FUTA), state unemployment insurance registrations and notices, and required workplace postings.- Specialty regulatory compliance where applicable: OSHA, HIPAA, data privacy (CCPA/CPRA/NY SHIELD), and industry-specific permits.State-specific notes and practical differences (high-level):- Delaware: heavy use for incorporations due to corporate law advantages; franchise tax and annual franchise filings are administered online by the Division of Corporationsâpackages should include franchise tax reports and good-standing certificates. (Delaware Division of Corporations provides online filing tools and franchise tax filing pages.)- California: the Secretary of State requires Statements of Information (annual/biennial depending on entity type), has an online BizFile portal, and is a high-fee/administrative state for some filingsâpackages should include Statement of Information filings and state-specific processing monitoring.- Florida: Sunbiz (Division of Corporations) is the filing portal; Florida posts BOI guidance and processing noticesâpackages should include annual report filings and Sunbiz monitoring.- Texas: SOSDirect and SOS upload/change to delivery methods; the Texas SOS posts notices about filing delivery methods and the Corporate Transparency Actâpackages should include SOSDirect filings and state-specific submission monitoring.- New York: Division of Corporations and state filing resources are maintained on DOS; packages should include tracking of biennial/annual filing requirements and local licensing where applicable.Typical costs / market expectations:- Basic automated compliance plans (annual report and alerts) typically start around $150â$400/year (LegalZoom lists $199â$299 tiers for filings and licenses). - Mid-tier managed plans (including license management, filings, and limited concierge) commonly range $300â$1,200/year depending on number of jurisdictions and services.- White-glove managed services for multistate or enterprise needs often run $1,000â$5,000+ annually, depending on number of states, filings, and custom services (Harbor Compliance and CT Corporation position managed services and enterprise-grade solutions).Practical guidance & best practices for LLC founders and US business owners:

Form the entity with the state before applying for an EIN (IRS guidance).

Appoint and maintain a registered agent in every state of registration.

Build a compliance calendar covering all annual/biennial filings, tax deadlines, license renewals, and BOI checkpoints.

Maintain core corporate records

operating agreement, meeting minutes, member/share issuance, and certificates.

Register for sales tax and payroll taxes in states where you have nexus or employees.

Use a managed compliance provider or a tool with alerting if you operate in multiple states or lack internal capacity.

Monitor FinCEN BOI guidance because the reporting scope changed in 2025; packages should track and act on BOI deadlines for foreign-formed reporting companies. 8) For industry- or locality-specific licenses, consult state and local portals directly (Sunbiz, BizFile, SOSDirect, Delaware Division of Corporations, etc.).Recommended next steps for the user (actionable)

- Provide the specific states where the business operates (if not available, identify primary state of formation and top 2â3 states of operation) so we can produce a state-specific compliance checklist and calendar.- Decide between a basic automated plan (alerts + annual filings) vs. managed concierge (white-glove filings and liaison) and I can prepare a tailored package comparison with estimated costs.