Washington annual maintenance packages

All domestic and foreign business entities registered in Washington must file an Annual Report each year to maintain active status and keep their UBI in good standing. The report is due by the last day of the month in which the business was originally formed or registered.

You may file up to 180 days before the expiration date. The standard filing fee for LLCs and corporations is $60 per year, while nonprofit annual report fees are typically $10.

The Secretary of State assesses a late/penalty fee for missed filings, such as a $25 penalty added to the $60 fee for late LLC filings. If the Annual Report remains unfiled, administrative dissolution may occur.

Reinstatement requires payment of missed annual report fees for each year not filed plus an additional reinstatement penalty, which can be $140. The state provides an online filing system (Corporations & Charities Filing System — CCFS) and also accepts mail filings; online filing yields instant approval.

The Secretary of State typically mails a courtesy reminder to the Registered Agent approximately 45 days before the due date, but this is not a legal substitute for the business’s responsibility to file on time.

A comprehensive Washington annual maintenance package should include: Annual Report filing with fee payment and filing confirmation. Registered agent service monitoring and updates.

State business license renewal monitoring (Washington Business Licensing Service / Department of Revenue reminders for excise tax/B&O obligations). State tax registrations and periodic reporting reminders (B&O and other state taxes with Department of Revenue).

A compliance calendar with the entity’s anniversary month due date, pre-due-date reminders, and a backup reminder. Document storage and corporate record maintenance (operating agreement, meeting minutes, ownership/member updates).

Reinstatement guidance and estimated costs if the entity becomes administratively dissolved. Optional value-add items like EIN reminders, federal tax-filing checkpoints, year-end bookkeeping/tax-prep checklist, and multi-entity discounts.

Recommended pricing components for a commercial “Washington Annual Maintenance Package” aimed at US business owners / LLC founders: Basic package (annual): annual report filing + one reminder and confirmation delivery — state fee passed through + service fee.

Standard package: Basic + registered agent monitoring and address updates + compliance calendar with 3 reminders + access to CCFS account assistance. Comprehensive package: Standard + state business license renewals monitoring, DOR tax registration review (B&O) and annual tax reminders, document storage, and a dissolution/reinstatement support plan.

Reinstatement support (add-on): research missed filings, calculate/advance fees and penalties, submit reinstatement filing, and coordinate with DOR if UBI/reactivation triggers additional tax registration steps.

Key practical takeaways for Washington users: Mark the last day of your formation month as the Annual Report due date; do not rely solely on the state reminder. File online via CCFS for instant confirmation when possible.

Budget for the $60 filing fee (LLC/corp) + potential late fee; reinstate quickly if administratively dissolved to avoid larger penalties and extra years of fees. Include tax and licensing checks (DOR and Business Licensing Service) as part of a full maintenance offering because separate state tax/licensing obligations can arise beyond the SOS Annual Report.

All domestic and foreign business entities registered in Washington must file an Annual Report each year to maintain active status and keep their UBI in good standing. The report is due by the last day of the month in which the business was originally formed or registered.

You may file up to 180 days before the expiration date. The standard filing fee for LLCs and corporations is $60 per year, while nonprofit annual report fees are typically $10.

The Secretary of State assesses a late/penalty fee for missed filings, such as a $25 penalty added to the $60 fee for late LLC filings. If the Annual Report remains unfiled, administrative dissolution may occur.

Reinstatement requires payment of missed annual report fees for each year not filed plus an additional reinstatement penalty, which can be $140. The state provides an online filing system (Corporations & Charities Filing System — CCFS) and also accepts mail filings; online filing yields instant approval.

The Secretary of State typically mails a courtesy reminder to the Registered Agent approximately 45 days before the due date, but this is not a legal substitute for the business’s responsibility to file on time.

A comprehensive Washington annual maintenance package should include: Annual Report filing with fee payment and filing confirmation. Registered agent service monitoring and updates.

State business license renewal monitoring (Washington Business Licensing Service / Department of Revenue reminders for excise tax/B&O obligations). State tax registrations and periodic reporting reminders (B&O and other state taxes with Department of Revenue).

A compliance calendar with the entity’s anniversary month due date, pre-due-date reminders, and a backup reminder. Document storage and corporate record maintenance (operating agreement, meeting minutes, ownership/member updates).

Reinstatement guidance and estimated costs if the entity becomes administratively dissolved. Optional value-add items like EIN reminders, federal tax-filing checkpoints, year-end bookkeeping/tax-prep checklist, and multi-entity discounts.

Recommended pricing components for a commercial “Washington Annual Maintenance Package” aimed at US business owners / LLC founders: Basic package (annual): annual report filing + one reminder and confirmation delivery — state fee passed through + service fee.

Standard package: Basic + registered agent monitoring and address updates + compliance calendar with 3 reminders + access to CCFS account assistance. Comprehensive package: Standard + state business license renewals monitoring, DOR tax registration review (B&O) and annual tax reminders, document storage, and a dissolution/reinstatement support plan.

Reinstatement support (add-on): research missed filings, calculate/advance fees and penalties, submit reinstatement filing, and coordinate with DOR if UBI/reactivation triggers additional tax registration steps.

Key practical takeaways for Washington users: Mark the last day of your formation month as the Annual Report due date; do not rely solely on the state reminder. File online via CCFS for instant confirmation when possible.

Budget for the $60 filing fee (LLC/corp) + potential late fee; reinstate quickly if administratively dissolved to avoid larger penalties and extra years of fees. Include tax and licensing checks (DOR and Business Licensing Service) as part of a full maintenance offering because separate state tax/licensing obligations can arise beyond the SOS Annual Report.