Washington compliance dashboards for LLC managers

Research steps taken and summary of findings for building Washington compliance dashboards for LLC managers. Steps taken: - Ran parallel web searches and site-specific scraping across Washington Secretary of State (Corporations & Charities), Washington Department of Revenue (Business Licensing Service), FinCEN, and Washington state small-business resources (business.wa.gov). - Collected authoritative guidance on maintenance filings (annual reports, initial reports, amendments), fee schedules, online filing systems, and state-level business license renewal guidance. - Retrieved the latest federal BOI (Beneficial Ownership Information) status from FinCEN and Washington guidance that reflects the March 2025 interim final rule.

Summary of relevant information (what to include in a Washington compliance dashboard for LLC managers): 1) Secretary of State (WA) entity maintenance (critical items) - Annual Report (what it is): used to affirm/update entity information; required yearly to maintain active status. - Annual Report due date rule: due by the business entity’s expiration date — "the last day of the month in which the business was first formed/registered"; may be filed up to 180 days before the expiration date. - Filing methods: online filing via the Corporations & Charities Filing System (CCFS) and downloadable forms for initial/amended reports and other maintenance filings. - Fees: Annual report fee for profit entities is $70; delinquent annual report fee $95; initial/amended annual report $10; original filing $180. (Include the Secretary of State fee schedule and expedited service options on the dashboard.) - Registered agent filings/changes: available; change of registered agent/office has no fee per schedule (show change workflow link and WAC references). - Reinstatement: $140 + all missed annual report fees (include status tracking for administratively dissolved entities and reinstatement steps).

Research steps taken and summary of findings for building Washington compliance dashboards for LLC managers. Steps taken:

- Retrieved the latest federal BOI (Beneficial Ownership Information) status from FinCEN and Washington guidance that reflects the March 2025 interim final rule. Summary of relevant information (what to include in a Washington compliance dashboard for LLC managers): 1) Secretary of State (WA) entity maintenance (critical items)

- Annual Report due date rule: due by the business entity’s expiration date — "the last day of the month in which the business was first formed/registered"; may be filed up to 180 days before the expiration date.

- Fees: Annual report fee for profit entities is $70; delinquent annual report fee $95; initial/amended annual report $10; original filing $180. (Include the Secretary of State fee schedule and expedited service options on the dashboard.)

- Reinstatement: $140 + all missed annual report fees (include status tracking for administratively dissolved entities and reinstatement steps).

• Ran parallel web searches and site-specific scraping across Washington Secretary of State (Corporations & Charities), Washington Department of Revenue (Business Licensing Service), FinCEN, and Washington state small-business resources (business.wa.gov).
• Collected authoritative guidance on maintenance filings (annual reports, initial reports, amendments), fee schedules, online filing systems, and state-level business license renewal guidance.
• Annual Report (what it is): used to affirm/update entity information; required yearly to maintain active status.
• Filing methods: online filing via the Corporations & Charities Filing System (CCFS) and downloadable forms for initial/amended reports and other maintenance filings.
• Registered agent filings/changes: available; change of registered agent/office has no fee per schedule (show change workflow link and WAC references).

Washington Department of Revenue (Business Licensing Service) — business licenses and endorsements - Business license renewals and endorsements

many state and local endorsements must be renewed annually; Business Licensing Service sends a renewal reminder the month before expiration. (Link DOR My DOR and renewal pages.) - Corporations/LLCs: must file Annual Report with the WA Secretary of State (filed directly with SOS); include cross-links to DOR license endorsements and city/county endorsements for local compliance mapping. - Dashboard fields: license type(s), endorsement(s), expiration dates, renewal notices, fees, submitted/processed status, printing of processed license via My DOR.

State taxes and employer compliance (items to surface on dashboard) - Business & Occupation (B&O) tax and other DOR taxes

register for taxes with DOR (B&O, sales tax, use tax), track filing frequency (monthly/quarterly/annual), due dates, and payment methods via My DOR. - Employment-related registrations: Workers’ compensation (L&I) registration and coverage; unemployment insurance and employer taxes (ESD); ensure dashboard shows registration status, account numbers, reporting frequencies, payroll tax deposit schedules, and links to employer portals.

Beneficial Ownership Information (BOI) / Corporate Transparency Act (federal) - FinCEN status update (critical)

As of March 26, 2025, FinCEN issued an interim final rule removing the requirement for U.S. entities (formerly “domestic reporting companies”) and U.S. persons to report BOI to FinCEN. The revised definition of “reporting company” applies to foreign entities formed under foreign law that register to do business in the U.S. and that do not qualify for an exemption. - Deadlines for foreign reporting companies: entities registered to do business in the U.S. before March 26, 2025, must file BOI reports by April 25, 2025; entities registering on/after March 26, 2025 have 30 days after registration notice to file. (Track BOI obligations only for foreign reporting companies; domestic WA LLCs generally are exempt under the 2025 IFR — include a note to monitor FinCEN for future rule changes.) 5) Practical dashboard metrics and fields to include (actionable, prioritized by risk): - Entity overview: legal name(s), DBAs, SOS UBI/registration number, formation date, principal office address, jurisdiction of formation, EIN, registered agent name and contact, managers/members. - Filings timeline: annual report due date (SOS expiration date rule), initial report deadline (if new), amendments, statements, and filing history with links to CCFS filings and copies. - Fees & payments: upcoming fees (annual report, license endorsements), payment status, delinquency exposure (delinquent annual report fee), and expedited service options. - Licenses & endorsements: DOR state endorsements, city/county licenses, expiration/renewal reminders, required documents, and renewal links. - Tax registrations & filing obligations: DOR tax accounts (B&O, sales), filing frequency and next due date, payroll tax deposits, estimated tax deadlines. - Employer/HR compliance: L&I workers’ comp account, ESD unemployment account, required postings, WC premium audit dates, PTO/sick leave local rules (Seattle, WA cities) if applicable. - BOI/FTA/other federal items: BOI filing status (if a foreign reporting company), FinCEN deadlines (if applicable), and flag for any changes in federal rulemaking. - Status & risk scoring: auto-flag upcoming deadlines within 30/60/90 days, overdue items, potential penalties, and administrative dissolution risk. - Responsible person & notes: assign owner for each task (manager/contact), attach supporting documents (filing receipts), and log reminders and completed tasks. 6) Penalties & reinstatement workflows to surface - SOS delinquency and reinstatement fees: show delinquent annual report fee ($95) and reinstatement fee ($140 + missed annual report fees) with required steps to reinstate. - DOR penalties for late license renewals and state tax penalties — link to DOR penalty pages and provide calculators or thresholds in the dashboard where possible. 7) Sources, alerts, and monitoring - Link directly to SOS CCFS filing portal (SOS Corporations & Charities filing system), DOR My DOR, L&I employer portal, ESD employer portal, and FinCEN BOI E-Filing when applicable. - Include an alerts feed for regulatory changes (e.g., FinCEN IFR March 2025), fee changes, WAC/RCW updates, and state guidance updates. Notes and recommended next steps for the content writer/LLC manager: - Include Washington-specific examples (show how to calculate the SOS annual report expiration date based on formation month). Provide screenshots or walkthrough for CCFS and My DOR. - Build templates for email reminders (90/60/30/7 days) and an escalation path for overdue items. - Add a short checklist for employers: register with DOR, ESD, and L&I within required timeframes when hiring employees; include links to L&I and ESD portals and expected timelines. - Add a BOI decision tree: based on formation jurisdiction (domestic vs foreign), show whether BOI applies given the March 2025 FinCEN IFR and point to FinCEN guidance for foreign reporting companies. If you would like, I can proceed to: (a) generate the full blog post content with Washington-specific details and dashboard wireframe suggestions; (b) build email newsletter content using your provided subject and template; or (c) extract additional specific pages (L&I employer registration steps, DOR B&O filing frequencies, and sample city license pages like Seattle and King County) and include verbatim step-by-step excerpts and links.