Delaware compliance tracking dashboards

Purpose: a single-pane dashboard that shows each Delaware entity’s compliance status, upcoming deadlines, filing history, outstanding fees/penalties, registered agent status, document availability, and actions required. Core dashboard sections and data elements (what to show): - Entity master record - Entity name, file number, formation/incorporation date, entity type (LLC, corporation, LP, etc.), current status (active/inactive/forfeited), registered agent name & contact, jurisdiction (Delaware) - Source: Delaware Division of Corporations eCorp entity search (real-time query) - Good standing & filed documents - Certificate of Good Standing / Certificate of Status availability and dates - Last annual report / franchise tax filing and date filed; copies of filed documents (certified/plain) - Links to order certified copies or certificates via Delaware’s Document Filing and Certificate Request Service - Source: corp.delaware.gov document services and order pages - Franchise tax and annual report tracking - Franchise tax / annual report (corporations) — date last filed, due date, amount paid, calculation notes (if available), outstanding balance, penalties and interest, payment link - LLC/LP/GP annual tax or alternative entity taxes — last payment, next due date, outstanding amounts - Source: corp.delaware.gov filing/pay tax pages and Delaware Division of Revenue business tax pages - Note: state fee schedules and due dates change; dashboard must fetch or surface official links and show “last-checked” timestamp and link to the authoritative page for verification - State business tax & employer obligations - Business license renewals, withholding reconciliation (WTH-REC) deadlines, corporate income tax forms and due dates, filing portals for online payments - Source: revenue.delaware.gov (business tax and forms pages) - Registered agent & service of process - Current registered agent, expiration or notice that registered agent resigned/changed, notifications if registered agent service not maintained - Source: eCorp entity details and Division of Corporations registered agent pages - Corporate governance / statutory compliance items - Required meeting dates (for corporations), minutes / resolutions due dates, maintenance of annual records, entity-level changes that require filings (amendments, mergers, dissolutions) - Source: Delaware corporate statutes (Del. Code Title 6) and Division of Corporations guidance - BOI / Corporate Transparency Act (federal) - Current FinCEN status for domestic Delaware companies (note: as of March 26, 2025 FinCEN’s interim rule removed BOI reporting requirements for U.S.-created entities; only certain foreign reporting companies may have new obligations). Show BOI-required? Yes/No and link to FinCEN guidance - Source: fincen.gov/boi (alerts and guidance) - Filings & deadlines calendar + alerts - Unified calendar view with upcoming due dates (annual reports, franchise taxes, business license renewals, withholding reconciliations, corporate income tax returns) and configurable reminders (e.g., 90/60/30/7/1 days) - Automated email + in-app notifications; ability to escalate to attorney/accountant - Fees, penalties, and exposure - Track current state fees, unpaid taxes, penalty accruals, hypothetical exposure from late filings - Integrate payment receipts and link to payment pages - Documents and evidence storage - Attachments: certificates, filed annual reports, tax receipts, registered agent consents, good standing certificates and expiration dates; audit trail for changes and filings - Integrations and automation - Data sources to integrate: Delaware Division of Corporations (eCorp search and filing links), Delaware Division of Revenue (filing portals and form pages), third-party registered agent providers (via API or emailed notices), internal accounting system (for payments), calendar apps, and email systems - If APIs are not publicly available, implement scheduled, low-frequency manual checks or authorized scraping with state permission; obey the Division of Corporations prohibition on automated/mining access (respect site terms) - KPI / status indicators - % entities in good standing, number of upcoming deadlines in 30/90 days, unpaid fees outstanding, number of entities with missing registered agent, BOI reporting required flag (if applies), number of expired documents - Practical implementation notes and best practices - Always link back to the authoritative state page and surface the “last checked” timestamp. Delaware’s sites provide filing services and document ordering (corp.delaware.gov) and business tax forms/portals (revenue.delaware.gov). - Keep a human-review workflow for financial calculations (franchise tax formulas can vary by entity type and may require manual verification). Don’t rely solely on scraped state pages for fee computations. - For BOI: display the current FinCEN guidance prominently because federal rules have been changing; treat BOI as “check FinCEN” until stable guidance is confirmed. - Respect the Division of Corporations’ terms: avoid high-frequency automated mining of eCorp; use official APIs or manual/authorized queries when possible. - Suggested tech stack and features - Backend: scheduled ETL jobs that pull entity search results, filing status, and tax records (or accept uploaded records), small relational DB per entity, secure file store for documents - Frontend: single-entity view and multi-entity summary, calendar visualization, filters and export (CSV/PDF) - Notifications: multi-channel (email, SMS, in-app); role-based access and audit logging - Security & compliance: store sensitive PII securely, maintain encryption at rest/in transit, access controls and audit logs - Immediate next steps for you (practical checklist) 1) Compile a list of Delaware entities to track (name + file number) and obtain registered agent contact info. 2) Confirm which official filings you want automated vs manually verified (annual reports, franchise taxes, payroll withholding reconciliations, etc.). 3) Pull latest deadlines/fee schedules from corp.delaware.gov and revenue.delaware.gov and verify any franchise tax calculation rules with your accountant. 4) Decide whether to integrate a third-party compliance provider (registered agent or compliance SaaS) or build in-house. 5) Prototype a dashboard with the fields above for 1–3 entities, include calendar + alerting, then scale.